Policy Manual
Online Manual for Providence College Policies, Procedures, Forms and Related Materials
This Online Manual for Providence College Policies, Procedures, Forms and Related Materials is meant to serve as a useful informational tool for members of the College community. Our goal is to include all campus-wide and significant divisional policies, and the most updated versions of such policies, in this Manual; however, we cannot confirm that the Manual at any given point in time achieves that goal. The College reserves the right in its sole discretion to make changes of any nature to this Manual, including but not limited to the policies, procedures, forms, and related materials. Questions and comments about the documents in this Manual should be directed to the Office of General Counsel.
The policies on this site are in .pdf format. To read the .pdf files you will need the Adobe Acrobat Reader installed on your computer. If you don’t have Acrobat Reader installed you may download it free of charge from Adobe.
Office of General Counsel
Providence College
1 Cunningham Square
Providence, RI 02918
401.865.2574
Academic Affairs
- CAFR
- Class Size Policy
- Committee on Aid to Faculty Research (CAFR)
- Copyright Policy
- Digital Measures Resources
- Discretionary Fund
- Faculty Development Discretionary Fund
- Faculty Extended Sick Leave Program (Ordinary) or
Faculty Extended Sick Leave Program (Term) - Faculty Handbook
- Faculty Office Policy
- Faculty Policies
- Faculty Promotion, Tenure and Sabbatical Clocks
- Faculty Reappointment After Leave
- Faculty Searches
- Faculty Senate Constitution
- Faculty Senate By-Laws
- Faculty Travel
- Grant Release Time
- Intellectual Property Policy
- Institutional Review Board
- Instructional Resources
- Interpretation of Tenured Positions
- Laptop Loan Program
- Nepotism Policy
- Research Misconduct Grievance Procedures
- Resources for New Faculty
- Sabbatical Application Form
- Salary Commitment Upon Faculty Death
- Sponsored Research & Programs
- Student Travel
- Syllabus Guidelines
- Tuition Exchange Program
- Undergraduate Catalog
- Visiting Researcher Guidelines
- Visiting Researcher Request and Approval Form
- Workload/Overload Policy
Finance & Business
General Counsel & Risk Management
- Alcohol and Drug-Free School and Workplace Policy
- Child Abuse or Neglect Reporting Policy
- Children in the Workplace and/or Classroom (PDF document)
- Confidentiality of Student Records –
FERPA Guidelines - Conflict of Interest Policy and Gift Addendum
- Conflict of Interest Policy-2025 Program
- Drones (Unmanned Aircraft Systems)
- Employee Code of Conduct
- Guidance on Foreign Gift and Contract Reporting Requirements
- Guidelines for Working/Volunteering with Minors
- Minors on Campus Protocols
- Misrepresentation Rule Training Video
- Motor Vehicle Use Policy (PDF document)
- Nepotism Policy (PDF document)
- Notice of Non-Discrimination (PDF document)
- Office of Public Safety Non-Biased Policing Policy
- Outside Speaker Policy (PDF document)
- Political Events Guideline (PDF document)
- Policy Management (PDF document)
- Privacy Policy
- Record Retention and Destruction Policy
- Small Boat Safety Manual
- Social Media Policy
- Therapy Animal Procedures and Guidelines
- Unpaid Internship Guidelines and Procedures
- Volunteer Guidelines and Procedures
Human Resources
- Administrative Stipends
- Affirmative Action Policy/EEO
- Assignment of Position Titles
- Children in the Workplace and/or Classroom Policy
- Early Vacation Check Request
- Employee Code of Conduct
- Employment Process
- Employment Verifications
- Evaluating Positions
- Exempt Pay
- Flextime
- General Conditions of Employment
- Inclement Weather
- Non-Solicitation Policy
- Probationary Period
- Promotions
- Reference and Employee Screening
- Reviewing Employee Files
- Salary Advance
- Staff Handbook
- Termination
- Temporary Employment
- Visiting Researcher Guidelines
- Visiting Researcher Request and Approval Form
- Whistleblower Provision (Sarbanes Oxley Act)
Compensation Related Policies
Benefits & Benefit Related Policies
- Administrative Staff Vacations
- American’s with Disabilities Act (ADA) Information
- Employee Assistance Plan
- Family and Medical Leave Act (FMLA)
- Flexible Benefits Plans
- Health and Dental
- Holidays
- Holiday Schedule
- Life Insurance
- Long-Term Disability
- Miscellaneous
- Retirement Plan
- Support Staff Vacations
- Tuition Assistance Program
- Tuition Benefits
- Tuition Remission
Employee Recognition Policies
Mission and Ministry
Student Affairs
Index
A |
B |
C |
D |
E |
F |
G |
H |
I |
J |
K |
L |
M |
N |
O |
P |
Q |
R |
S |
T |
U |
V |
W |
X |
Y |
A
- Administrative Staff Vacations
- Administrative Stipends
- Affirmative Action Policy/EEO
- Alcohol and Drug-Free School and Workplace Policy
- American’s with Disabilities Act (ADA) Information
- Animals and Pets Policy
- Anti-Harassment Policy and Grievance Procedures
- Anti-Harassment Appendix A
- Anti-Harassment Appendix B
- Assignment of Position Titles
B
C
- CAFR
- Child Abuse or Neglect Reporting Policy
- Children in the Workplace and/or Classroom Policy
- Class Size Policy
- Code of Ethics
- Committee on Aid to Faculty Research (CAFR)
- Confidentiality of Student Records – FERPA Guidelines
- Conflict of Interest Policy
- Conflict of Interest Policy-2024 Program
- Copyright Policy
D
E
- Early Vacation Check Request
- Employee Assistance Plan
- Employee Code of Conduct
- Employment Process
- Employment Verifications
- Evaluating Positions
- Exempt Pay
F
- Family and Medical Leave Act (FMLA)
- Faculty Development Discretionary Fund
- Faculty Extended Sick Leave Program (Ordinary) or
Faculty Extended Sick Leave Program (Term) - Faculty Handbook
- Faculty Office Policy
- Faculty Policies
- Faculty Promotion, Tenure and Sabbatical Clocks
- Faculty Reappointment After Leave
- Faculty Searches
- Faculty Senate Constitution
- Faculty Senate By-Laws
- Faculty Travel
- Flextime
- Flexible Benefits Plans
G
- Grant Release Time
- General Conditions of Employment
- Guidance on Foreign Gift and Reporting Requirements
- Guidelines for Working/Volunteering with Minors
H
I
- Inclement Weather
- Information Technology Acceptable Use Policy
- Information Technology End-User Policy
- Information Technology Privacy Policy
- Institutional Review Board
- Instructional Resources
- Interpretation of Tenured Positions
L
M
- Mandatory Reporting of Sexual Misconduct Policy
- Minors on Campus Protocols
- Miscellaneous
- Misrepresentation Rule Training Video
- Motor Vehicle Use Policy (PDF document)
N
O
P
- Payment of Overtime
- Performance Evaluations
- Pet Policy
- Peterson Recreation Center and/or the Concannon Fitness Center Policies and Regulations
- Policy Management
- Political Events Guidelines
- Privacy Policy
- Probationary Period
- Promotions
R
- Record Retention and Destruction Policy
- Reference and Employee Screening
- Research Misconduct Grievance Procedures
- Resources for New Faculty
- Retirement Plan
- Reviewing Employee Files
S
- Sabbatical Application Form
- Salary Commitment Upon Faculty Death
- Salary Advance
- Service Animal Policy
- Sexual Misconduct Policy
- Small Boat Safety Manual
- Smoking Policy
- Sponsored Research & Programs
- Spotlight Award Program
- Staff Handbook
- Student Athlete Handbook
- Student Handbook
- Student Travel
- Support Staff Vacations
- Syllabus Guidelines
T
- Tax Withholding
- Termination
- Temporary Employment
- Therapy Animal Procedures and Guidelines
- Torchbearer Award
- Tuition Assistance Program
- Tuition Benefits
- Tuition Exchange Program
- Tuition Remission
U
V
- Visiting Researcher Guidelines
- Visiting Researcher Request and Approval Form
- Volunteer Guidelines and Procedures
W
Christopher M. Neronha, Esq.
Vice President/General Counsel
Harkins Hall 201
401.865.2774
Amanda A. Garganese, Esq.
Assistant Vice President/Assistant General Counsel
Harkins Hall 201
401.865.2463
Jean M. Medeiros, M.F.A., M.S.
Executive Assistant/Law Office Administrator
Harkins Hall 201
401.865.2574
